UPDATES TO OUR MEETING CODE OF CONDUCT

Our Meeting Code of Conduct

The Institute for Learning Innovation (ILI) convenes gatherings that are welcoming, respectful, inclusive, and collaborative. ILI’s Gatherings Code of Conduct applies to all ILI-sponsored gatherings, as well as affiliated events connected with an ILI gathering, whether in public or private facilities. 

Expected behavior 

1. Treat everyone with the same respect you would expect of them. 

1. Be mindful that fellow participants may be coming from differing cultural traditions than yourself, please approach any perceived differences with an open mind. 

1. Be mindful of you and your fellow participant’s surroundings. 

1. Respect copying and use of presented materials and ideas as indicated by ILI’s Guidelines on Photography and Social Media (link), including knowing when you need to obtain permission regarding copying and sharing materials.  

1. Respect the rules and policies of the gathering venue, hotels, online platform, or any other contractor associated with the event. 

Examples of unacceptable behavior 

• Promoting or participating in harassment, bullying, discrimination, or intimidation on-site, online, and/or on social media. 
• Verbal, written, or other forms of harassment of any attendee, speaker, volunteer, exhibitor, staff member, service provider, or another guest. 

• Examples of abuse include, but are not limited to, verbal comments knowingly showing prejudice towards a person’s gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images. 

• Threatening a person. 
• Disruption or disallowing participation by others. 
• Failure to follow gathering protocols. 
• Physical or verbal abuse, including attacks on individuals vs. respectful, disagreeing dialogue. 
• Use of social or mainstream media to target individual actions of participants in a way that could harm their privacy or professional status or open them to slander or libel. 

• Knowingly violating copyright, or copying presenter information without obtaining permission, as outlined in ILI’s Guidelines on Photography and Social Media (link). 

Consequences and reporting unacceptable behavior 

Anyone violating the Code of Conduct may be removed from the current gathering. Egregious behavior may result in bans from future ILI gatherings or other sanctions, depending on the specifics, as applicable. 

Gathering attendees should be aware that ILI staff monitor and moderate attendee posts that mention ILI and use hashtags associated with an ILI gathering. Failure to follow the above guidelines may result in posts being blocked or other consequences. For more information on photography and social media practices, review ILI’s Guidelines on Photography and Social Media (link). 

If you experience or witness behavior that constitutes a life-threatening, or other serious threat to public safety, at an on-site gathering, contact 911 or appropriate security. Please report other incidents or suspected incidents to ILI staff, leadership, or security. At many events, ILI staff and representatives will be wearing an ILI nametag.  

Acknowledgement and agreement to abide by the ILI Gatherings Code of Conduct is required at registration for any online or on-site event. 

PHOTOGRAPHY AND SOCIAL MEDIA GUIDELINES  

ABOUT THE GUIDELINES 

The Gatherings Code of Conduct [LINK] provide overall guidance for all gathering attendees and participants in our community. ILI has set out these specific guidelines for the use of social media and photography at all ILI gatherings and professional events. We expect all gathering participants to follow the guidelines outlined below.  

Social media guidelines and best practices 

We welcome social media use at all ILI gatherings, including live tweeting. Use includes all digital and in-person gathering settings. 

In particular, we ask social media users to adhere to the following: 

1. Use the appropriate gathering hashtag [e.g. #MuseumFutures, #NPSC, #WomeninSTEM]. 

1. Employ commonly used hashtags that relate to the content to increase engagement. 

1. Treat all participants, attendees, staff, and vendors with respect and consideration, valuing a diversity of views and opinions. 

1. Be respectful and collaborative; communicate openly and with respect for others, critiquing ideas rather than individuals. 

1. Avoid personal attacks directed toward other attendees, participants, staff, and/or suppliers/vendors. 

1. Credit (identify) presenters by name. 

1. Do not take or share photographs of minor’s faces on social media without explicit verbal or written permission of a parent or guardian. 

1. Do not share recordings of presentations without the convener’s expressed written permission.  

Photography guidelines and best practices 

Photography by individuals for personal use and for social media is permitted unless otherwise specified. While doing so, please follow these guidelines: 

1. Photography for personal and social media use is permitted throughout ILI gatherings – including sessions, lectures, town halls, plenaries, and keynotes – unless the presenter has opted to be excluded. 

1. Attendees are expected to honor the preference of any presenter who has indicated “no photo.” ILI will support and enforce this expectation. 

1. The presenter must be identified by name when a photograph of the presenter, presenter’s slides, or poster is shared on social media or elsewhere. 

1. Attendees should be respectful and considerate of others. Do not use flash, block attendees view of presenters when capturing photos, or otherwise disrupt presentations. 

1. Do not photograph individuals under 18 years of age without explicit verbal or written permission of a parent or guardian. If in doubt, ask. 

Photography permission 

Permission is understood to be granted unless the following conditions apply:  

• The presenter has affixed a “no photo” image or language to the poster or presentation. 
• The presenter, and/or the convener on behalf of the presenter, explicitly states to the audience their preference for no photographs.  

If a presenter has a “no photo” preference, due to attendees often coming in and out gathering sessions, we recommend that presenters should affix a “no photos” image on all slides to ensure that attendees are aware of the presenter’s preference. 

Limits to audio and video recording 

Audio and video recording by individuals for personal use and for social media use is allowed only at social events, in the Exhibit Hall and in public spaces throughout the gathering. Audio and video recording can be disruptive to the presentation and the attendees, and in addition, there are legal considerations that preclude attendees from making recordings. 

The ILI GO program provides a controlled avenue for sharing science and presentations from the gathering. Video of selected sessions and lectures are made available free of charge to everyone. 

The following limitations and exceptions apply to audio/video recording: 

1. Recording of all sessions, named or public lectures, town halls, plenaries and keynotes is not allowed for personal, social media, or any other use. 

1. Be respectful and considerate of others.  

1. Do not record individuals under 18 years of age in any setting without permission of their parent or guardian. If in doubt, ask. 

1. ILI staff and contractors who capture content from selected sessions, lectures, keynotes and town halls are excluded from this prohibition, since they would only do this with an ethical approach, as defined by the Belmont Report. 

Posted Jan 19, 2021